Terms of Service

These Terms of Service are an agreement between Verse Copilot LLC, an Indiana limited liability company doing business as Verse Copilot ("Verse Copilot," "we," "us"), and the church or other organization on whose behalf they are accepted — or, if you use the Service as an individual, you personally (in which case "your organization" means you). They cover our website at versecopilot.net, our desktop presentation app, and our mobile companion app — together, "the Service." We've written them in plain language because we think you deserve to actually understand what you're agreeing to.

1. Accepting These Terms

By clicking "I agree" when you create an account or first launch the app, you accept these Terms on behalf of your organization. The person accepting must be at least 18 years old (or the age of majority where they live) and confirms they have authority to accept for the organization. "You" in these Terms means the organization. The people your organization allows to use the Service must follow these Terms, and your organization is responsible for their use. When you accept, we record which version of these Terms you accepted and when, so both of us have a clear record. The Service is designed for organizations and their adult operators and is not directed to children. If you don't agree with these Terms, please don't use the Service.

2. Your Account

Keep your account information accurate and your sign-in credentials safe. Your organization is responsible for what happens under its account, including what its team members do. If you believe someone has accessed your account without permission, tell us right away at support@versecopilot.net.

3. Your License, Computers, and Pooled Usage

While your organization has an account with us — whether on a paid plan, a free trial, or the free plan — we grant your organization a non-exclusive, non-transferable, limited license to install and use the Service for your organization's own ministry, worship, and internal activities. This license ends when your account closes or is terminated under Section 15. This license is for your organization's internal use — you may not resell the Service, share it with other organizations, or use one organization's account to run services for another.

One plan, for the whole church. Your organization is on a single plan, and that plan covers every computer on your account. A plan belongs to your organization, not to a person and not to a particular computer, so you can move the app between your computers as your setup changes.

Computers. Your plan includes one computer. If you need more, you add them to the same plan for the additional per-computer price shown at checkout — they are all on your organization's plan, and there is no separate plan choice per computer. The number of computers your account allows is shown in your account. The free plan covers one computer.

Pooled usage. On plans that include AI-powered features, all of those features — live scripture recognition, slide building, scanning, and the in-product assistant — draw from one shared monthly allowance for your whole organization, however you choose to spend it. The allowance is shown as a percentage in your account, and it resets each month (on monthly and annual subscriptions alike). Plans without AI-powered features do not have or need an allowance.

What happens if you run out. We do not interrupt a service that is already running — if the allowance runs out mid-service, that service finishes. After that, the AI-powered features pause until your allowance resets at the start of your next month, or until you upgrade. Everything else in the app keeps working. If any of our checks are slow or unavailable while you are presenting, we let you carry on.

4. Subscriptions, Billing, and Refunds

• Free trial. When you create a church account, we start a free 30-day trial of our Ministry plan for your organization — every feature turned on, no card, and no charge. It starts on its own, and it does not turn into a paid subscription. A trial is available once per organization, and we may decline or limit a trial when our eligibility or volume checks don't clear; we may also change or stop offering trials to new accounts at any time, though that never shortens a trial already running. During the trial, the AI-powered features draw on a monthly allowance set for trials, which is smaller than the allowance on a paid Ministry plan — Section 3 explains how the allowance works, and your account shows how many days are left. When the 30 days are up, your organization moves to our free plan and stays there unless you choose to subscribe. The presentations, slides, and libraries you built during the trial remain in your account; what changes is that the paid-plan features stop — including the AI-powered features and their allowance, the online Bible versions, and the premium templates and presets — a service on the free plan is limited to 50 slides, and the free plan covers one computer.
• Auto-renewal. Paid subscriptions renew automatically at the end of each billing period (monthly or annual) until you cancel. We'll email you a reminder before each annual renewal.
• Cancellation. You can cancel anytime from your account or by emailing us. Cancellation takes effect at the end of your current billing period, and you keep access until then.
• Refunds. Annual plans come with a 30-day money-back guarantee — if the Service isn't right for your church, email us within 30 days of the annual charge for a full refund. Monthly plans aren't refunded for partial months; you simply cancel and keep access through the period you paid for.
• Price changes. If we change prices, we'll give you at least 30 days' notice, and the new price takes effect at your next renewal — never mid-period.
• Payment processing. Payments are handled by our payment processing provider; we never see or store your full card number.
• Free plan. We may change what's included in the free plan over time.
• Taxes. Prices don't include any sales or similar taxes we're required to collect; where required, they'll be added at checkout.

5. Automatic Updates

The apps automatically check for, download, and install updates — including in the background and when you quit the app. By using the Service you agree to receive these updates without additional notice. Updates may add, modify, or remove features, and may be delivered on a rolling basis, so they may not reach all users at the same time. Updated software is governed by these Terms.

6. Changes to the Service and Remote Safeguards

We may modify the features or functionality of the Service, or discontinue parts of it, as the product evolves. We may also remotely modify, restrict, or disable specific features — including without prior notice — where we reasonably believe it is necessary to protect the security, stability, or lawful operation of the Service, or to prevent harm to users. If we discontinue the Service entirely or remove a feature that is central to a plan you paid for, we will refund the unused portion of any prepaid period.

7. Your Content

Your content is yours. You retain all rights in the presentations, slides, song lyrics, sermon notes, images, audio, and other content you create, upload, or record through the Service ("Your Content"). We claim no ownership of it.

Content licenses are your responsibility. Your organization is solely responsible for obtaining and maintaining all licenses, permissions, and reporting obligations required to display, reproduce, or perform any content — including song lyrics, scripture translations, images, and video — such as a church copyright license. Verse Copilot does not grant, include, or verify any content license. Your organization represents and warrants that it owns or has secured all rights needed for Your Content and its use through the Service.

The license you give us. So we can run the Service, you grant us a worldwide, non-exclusive, royalty-free license to host, store, transmit, process, reproduce, display, and technically modify Your Content — including generating transcripts, thumbnails, previews, and converted, compressed, or backup copies — solely to provide, secure, and support the Service. This license extends only to the third-party service providers we use to operate the Service, may be transferred only as part of a merger, acquisition, or sale of our business, and ends when you delete the content or your account is closed (allowing a reasonable period for copies to clear backup systems, except where the law requires us to keep something, and except for service recordings, whose retention and deletion Section 9 describes).

What we do not do with Your Content:

• We do not sell it.
• We do not use it for advertising.
• We do not make it public.
• We do not use it to identify people by their voice — see Section 9.
• We do not use it to train AI models except as permitted in Section 10.
• We do not create products from it — devotionals, clips, books, or anything similar. That would require a separate written agreement signed by your church and the speaker, and nothing in these Terms grants it.

8. Cloud Features — You Direct the Processing

Some features work on your device; others need our servers — recognizing scripture from live audio, turning notes and scans into slides, looking up scripture text, or syncing between devices. When you choose to use a cloud feature, you direct us to transmit and process the content involved, solely to provide the result you requested. The license in Section 7 covers this processing and extends to the trusted third-party service providers we use to operate these features. Scripture text is provided through licensed scripture content providers.

9. Service Recordings

Be clear about this one: when you turn on the microphone in our desktop or mobile app, live audio from your service leaves the device and streams to our servers, where it may be recorded, so the app can recognize scripture as it's spoken and so we can improve recognition accuracy. The microphone is always off until you turn it on, and you can turn it off at any time.

Retention and deletion. We keep service recordings for as long as your account is active, and we'll delete them sooner if you ask. To have them deleted, email support@versecopilot.net from your organization's account-owner address. We'll confirm how many recorded services we're holding for your organization and the dates they cover, delete them once you say go, and email you when it's done. There's no form and no reason needed. We handle this by hand rather than putting a button in the app, so that a year of recordings can't be wiped by an accidental click — which means it takes a person, not a second. Deletion is permanent: there is no undo and no backup copy is kept.

Closing your account and deleting your recordings are two different requests. Closing your account ends your licenses and removes your account information; it does not by itself delete your organization's recordings. If you want both, say so and we'll do both.

No voice identification — our written commitment. We do not build voice profiles, voiceprints, or speaker-identification systems from recordings, and we do not use recordings to identify who is speaking. This is a commitment of these Terms, not just a current practice.

Consent is your responsibility — and we help you meet it. Your organization is responsible for complying with the laws that apply to recording people in your services, including giving any legally required notice to, and obtaining any required consent from, people whose voices may be captured — pastors, worship leaders, guests, and congregation members. Your organization represents and warrants, each time it turns on the microphone, that it has done so. We provide notice signage and announcement text you can use for this purpose, and you agree to post or announce it (or an equivalent) wherever recording occurs.

10. AI Training on Transcripts

We want scripture recognition to get better every Sunday, and the way that happens is by learning from real services. This section is permission to do that in the future — we have not started using transcripts this way. Here is exactly what we may use if we do, and what we will never use:

• What we may use: text transcripts of recorded services — only after they have been scrubbed of personal information (names and other identifying details are removed) and quoted scripture passages have been stripped out.
• What we will never use: your audio itself. Raw audio never goes into a training set. We also never use recordings or transcripts made before these Terms took effect.
• Where it's off automatically: content from organizations located in Maryland, Washington, Texas, or Nevada is excluded from training data.
• Your choice: you can turn this off for your whole organization at any time by emailing support@versecopilot.net, and we'll confirm when it's done. Turning it off never affects live features — scripture recognition works the same either way.

Your permission. Unless training is off for your organization (because of where it is located or because you asked us to turn it off), your organization gives us permission to use these scrubbed transcripts to train and improve our scripture-recognition and related AI models. This is a permission, not a description of something already happening: as of the effective date of these Terms we have not begun using transcripts this way, and the limits above will be in place before we do. The permission is in addition to the license in Section 7, and use permitted by this Section 10 does not breach Section 7's limits. If you turn training off or ask us to delete a recording, we stop adding the related transcripts to training data from that point on; models we already trained are not rebuilt, but we make no further training use of that content.

11. Acceptable Use

You agree not to:

• Use the Service to break the law or infringe anyone's rights;
• Upload or display content you don't have the rights to use;
• Interfere with, overload, or disrupt the Service, or probe or breach its security; gain or try to gain unauthorized access to the Service, its systems, or another organization's account or data; or interfere with another organization's use of the Service;
• Reverse engineer, decompile, or copy the software, except to the extent an open-source license or applicable law expressly permits it;
• Circumvent computer, plan, usage, or feature limits;
• Create more than one account, or use more than one email address, identity, or organization, to obtain repeat or extended free trials, or otherwise get around our trial limits or the checks we use to prevent trial abuse;
• Resell, rent, or provide the Service to third parties as your own offering;
• Use the Service to build, train, or assist a competing product or service, or to copy its features or design;
• Use automated means to abuse AI features, scrape or extract our data or models, access the Service in bulk, or benchmark it.

You may not use the Service if you are located in a country or region subject to comprehensive U.S. sanctions or are on a U.S. government restricted-party list.

We may refuse, suspend, limit, or end any account, and we may revoke a free trial, if you break these Terms or if we reasonably determine that your use is abusive, fraudulent, or in bad faith — including bad-faith attempts to obtain repeated free trials. Where practical we'll tell you first and give you a chance to fix the problem, as Section 15 describes; where waiting would risk harm to the Service, other churches, or us, we may act without advance notice. Acting under this Section doesn't take away any refund you're already owed under Section 4.

12. Copyright Complaints

We respect intellectual property and expect the same from users of the Service. If you believe content on the Service infringes your copyright, send a notice meeting the requirements of the Digital Millennium Copyright Act (DMCA) to support@versecopilot.net, which is our contact address for copyright complaints. Please include everything the DMCA requires: identification of the work, identification of the material you say infringes it and where to find it, your contact details, a statement of good-faith belief, a statement that the notice is accurate, and your signature. We will respond to valid notices, and we terminate the accounts of repeat infringers in appropriate circumstances.

13. Our Intellectual Property

The Service — the software, its design, and everything in it other than Your Content and third-party content — belongs to Verse Copilot and its licensors. These Terms give you the license in Section 3 and nothing more. If you send us feedback or suggestions, you agree we may use them without restriction or payment — though we're grateful either way.

14. Third-Party Services

We use third-party service providers to operate parts of the Service — such as cloud hosting, speech recognition, AI processing, licensed scripture content, and payment processing. The categories we share data with, and why, are described in our Privacy Policy. If you get our mobile app through an app store, your download is also subject to that store's standard terms; these Terms govern your use of the Service itself. Scripture translations are the property of their respective publishers and are used under license; copyright notices for displayed translations appear in the app.

15. Termination

You can stop using the Service and close your account at any time. We may suspend or terminate your access if you materially breach these Terms, don't pay, or use the Service in a way that harms others or the Service — where practical, we'll notify you and give you a chance to fix the problem first. When your account closes, your licenses end, and Your Content is handled as described in Section 7, Section 9, and our Privacy Policy. Presentations and media stored on your own computers are yours and are not deleted when your account closes — Sections 7 and 9 describe what happens to content on our servers. Sections that by their nature should survive termination survive it — including Section 7 (responsibility for content, the end of the license, and the "What we do not do" commitments), Section 9 (retention, deletion, and the no-voice-identification commitment), Section 10 (the limits on training use), and Sections 13 and 16–21.

16. Disclaimers

We work hard to make the Service dependable on Sunday morning. Legally, though, we have to say this plainly:

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, ERROR-FREE, OR AVAILABLE AT ANY PARTICULAR TIME.

AI features can be wrong. Scripture recognition, transcription, and other AI-powered features are automated and probabilistic: they may miss a reference, show the wrong verse, or show it at the wrong time. You are responsible for reviewing what appears on screen; do not rely on AI output where accuracy is critical without checking it. Scripture text is supplied by licensed providers and, while we take accuracy seriously, we do not warrant that displayed text is free of errors.

17. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW: (A) NEITHER PARTY WILL BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, REVENUE, OR DATA; AND (B) OUR TOTAL LIABILITY ARISING OUT OF OR RELATING TO THE SERVICE OR THESE TERMS WILL NOT EXCEED THE AMOUNTS YOU PAID US IN THE TWELVE (12) MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM. NOTHING IN THIS SECTION LIMITS YOUR INDEMNIFICATION OBLIGATIONS UNDER SECTION 18 OR YOUR OBLIGATION TO PAY FEES. SOME JURISDICTIONS DO NOT ALLOW CERTAIN LIMITATIONS, SO SOME OF THE ABOVE MAY NOT APPLY TO YOU.

18. Indemnification

Your organization will defend and indemnify Verse Copilot against third-party claims arising from (i) Your Content, including any claim that you lacked the rights or licenses described in Section 7 or the consents described in Section 9; (ii) your breach of these Terms; or (iii) your unlawful use of the Service.

19. Governing Law and Disputes

These Terms are governed by the laws of the State of Indiana, without regard to its conflict-of-laws rules. Any dispute that isn't resolved informally will be brought exclusively in the state or federal courts located in Lake County, Indiana, and both parties consent to their jurisdiction. Either party may bring qualifying claims in small-claims court instead. Before filing anything, please email us — most problems are fixable with a conversation.

20. Changes to These Terms

We may update these Terms as the Service and the law evolve. Each version is dated at the top. If a change is material, we will notify you at least 30 days before it takes effect — by email or in the app — and the change will apply only going forward, never retroactively. If you keep using the Service after a change takes effect, that means you accept the updated Terms; if you don't agree, cancel before the change takes effect and we'll honor the old terms through your paid period.

21. Miscellaneous

These Terms, together with our Privacy Policy, any end-user license agreement that accompanies our software (the "EULA"), any data processing agreement ("DPA") we sign with you, and any order or plan details you accept, are the entire agreement between us about the Service; if these Terms and the Privacy Policy conflict, these Terms control for contract purposes, and if these Terms and a signed DPA conflict about the handling of personal information, the DPA controls. These Terms don't create rights for anyone other than you and us — there are no third-party beneficiaries. You may not assign these Terms without our consent; we may assign them as part of a merger, acquisition, or sale of our business. If part of these Terms is found unenforceable, the rest stays in effect. Not enforcing a provision isn't a waiver of it. Neither party is liable for delays caused by events beyond its reasonable control. Legal notices to us go to support@versecopilot.net; notices to you go to your account email.

22. Contact Us

Questions about these Terms? Email support@versecopilot.net — a human reads it.